Eurodad is a network of 60 NGOs across Europe, working on development finance advocacy. Our focus is on strengthening the power of European CSOs, working as part of a global movement to push governments and powerful institutions to adopt transformative changes to the global economic and financial system. More information can be found on our website.

Belgian law requires organisations to carry out risk analysis every 5 years and form the basis for the development of the Global Action Plan. Eurodad as an organisation has grown and evolved a lot in the last few years, which had an impact on the ways of working, organisational culture and work content. Eurodad takes the well-being of its staff very seriously and open and constructive conversations are encouraged (for example, during annual health checks or/and performance appraisal processes). At the same time, organisational development discussions have pointed to the need of a thorough psychosocial risks analysis that could be very beneficial in order for Eurodad to continue to thrive while being mindful of the psychosocial needs of its staff.

Objectives of the contract

The main objective of this assignment is to conduct a careful and participatory analysis of the systematic psychosocial risks in a workplace and propose a very practical strategy for addressing these risks.

The consultant will focus on understanding the risks within the following key components:

• Organisation of the work
• Job duties
• Terms of employment
• Working conditions
• Interpersonal relationships

With particular attention paid to the following points:

• Work related stress and burnout risks
• Workload management at individual and organisational levels
• Internal communications (how, why and how often we communicate with each other, loss of trust)
• Organogram & staff autonomy
• Ways of working across the teams (how consistent we are)
• Pros and cons ofremote working
• Organisational bottlenecks
• Organisational processes for feedback, mediation and conflict resolution
• Appraisal system and areas for improvement
• Opportunities for growth within the organisation
• Reflection on and applying lessons learned

Outputs for this contract

• Presentation with the summary of the key findings and proposed way forward
• Report with a detailed analysis of key findings (including results of the interviews and survey) and an action plan with practical tools for addressing the current and preventing the future risks.

Contract timeline

• 25-30^th of August: orientation of the consultant, design of the methodology (including questionnaires for interviews and survey) and finalising the overall consultancy plan
• 1-15^th of September: conducting interviews and survey with staff
• 16-30^th of September: data analysis and writing of the report, sharing a draft report with Eurodad (this phase can be extended in case of delays with previous phases of the consultancy)
• Mid-October: presenting the findings of the report to staff
• End of October: finalise the report based on the feedback from staff and final debrief with Eurodad

A detailed and updated schedule will be developed with the support of the consultant to be recruited, including exact deadlines and division of labour between the consultant and Eurodad.

Method of work

The consultant will develop and finalise key questions for the interviews and survey with inputs from Eurodad team. Data collection will be done remotely.

Practical arrangements

This consultancy is expected to take place remotely unless there are essential reasons for some of the meetings to take place in person. Final details to be agreed during the contract signing phase. 

Selection criteria

Eurodad selects suppliers/consultants to be awarded for a contract based on best value for money. For this tender, the following criteria will be considered:

1. Cost
2. A minimum of 5 years of experience in conducting psychosocial risks assessments
3. A demonstrated understanding of psychosocial risks in a workplace and impact on the well-being
4. Technical skills in conducting key informant interviews, designing surveys, interpreting data, facilitating group discussions and formulating actionable plans
5. Experience conducting risk assessment compliant with Belgian law in international civil society organisations with a diverse group of stakeholders
6. Language skills: fluent in English
7. Evidence of capacity and reliability: evidence of similar contracts with positive references available to review
8. Commitment to Eurodad’s values: a demonstrated commitment to promotion of social and economic justice

Exclusion criteria[1]

If any of the following are true for the bidder at the time of submitting their tender or at any time during the procurement process, they will be excluded from consideration for winning a contract with Eurodad. The bidder may also be blacklisted for participation in future Eurodad procurements. By submitting a tender, the bidder declares that they are not in one of the following situations:

a) They are bankrupt, subject to insolvency, or being wound up, are having their assets administered by a liquidator or by a court, have entered into an arrangement with creditors, have suspended business activities, or are in any such situation arising from a similar procedure provided for in national (or EU) legislation or regulations; 

b) They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with applicable laws; 

c) It has been established by a court’s final judgment or by a final administrative decision that the bidder is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the bidder belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes a wrongful intent or gross negligence. This includes:

i. misrepresenting the information required as part of this procurement procedure
ii. entering into agreement with other persons with the aim of distorting competition
iii. violating intellectual property rights
iv. attempting to influence the decision-making process during this procurement procedure
v. attempting to get confidential information that might give an unfair advantage in the procurement procedure

d) It has been established by a court’s final judgment that the bidder is guilty of any of the following:

i. fraud
ii. corruption
iii. relations with a criminal organisation
iv. money laundering or terrorist financing
v. terrorist offences or offences linked to terrorist activities, or inciting, aiding, abetting or attempting to commit such offences
vi. child labour or other offences related to trafficking of human beings

e) In the past, the bidder has shown significant failures in complying with the main obligations of a procurement contract with the client or financed by the European Union, which led to early termination or other contractual penalties, or which was discovered during checks or audits.

f) It has been established by a court’s final judgment or by a final administrative decision that the bidder has committed an irregularity.²

g) It has been established by a court’s final judgment or by a final administrative decision that the bidder has created an entity under a different jurisdiction with the intent to circumvent fiscal, social or any other legal obligations in the jurisdiction of its registered office, central administration or principal place of business.

h) It has been established by a court’s final judgment or final administrative decision that the bidder has been created with the intent described in point (g)

If Eurodad has any reason to be concerned that the bidder may be in one of these situations, Eurodad may request appropriate evidence. Additionally, if the bidder is selected for a contract, Eurodad will confirm that the contractor is not included in the list of EU restrictive measures (sanctions list)[3].

How will Eurodad decide who wins the contract?

A Procurement Committee of three members will open and evaluate all tenders received. We will first check that all tenders are complete and submitted on time. Incomplete or late tenders will be rejected. We will then evaluate the tenders against the Selection Criteria listed above and select the supplier which offers the lowest price and best matches all the other Selection Criteria. Any supplier who matches one of the Exclusion Criteria will be rejected.

Anti-fraud policy

Eurodad has a zero-tolerance approach towards corruption and fraud in all its forms. Eurodad aims to prevent fraudulent activities and to respond to any allegations or potential fraud swiftly and effectively. If the bidder or any member of staff is aware of any corrupt or fraudulent activities in relation to this procurement process, they are requested to report it to Eurodad’s Director  ([email protected]) immediately.

Privacy policy

If you decide to submit a tender to this call, please note that Eurodad will keep your information and offer for at least 10 years as it is legally required as supporting documentation for our donors even if you are not selected for the contract. For more information about our privacy practices please visit Eurodad’s website.

Payment

Bidders should be aware that if they are selected for this contract, payment will be made on the following terms: 30% after the delivery of a draft report and remaining 70% after the completion of the consultancy and delivery of all agreed outputs. Precise payment plan can be discussed and agreed upon during contracting phase. Please note that the contract will include agreed completion dates and penalties may be applied for late completion.

Specific requirements for tenders

Prices should be given in euros, exclusive of VAT.

Offers must be valid for at least one month.

Instructions for submitting tenders

Deadline: Tenders must be submitted no later than July 6th, 2025. Tenders submitted after this time will not be considered.

Where and how to submit tenders: Tenders should be submitted via email to [email protected] with the subject “Tender” and the tender reference: 2024-7

Language of tenders: The tenders must be in English. Supporting documents can be provided by the bidder in French.

The submitted tender package must include:

• • Detailed offer outlining the approach for conducting the consultancy including information on the methodology, implementation plan/schedule, costs (clearly showing the calculation of the total amount based on no. of work days and daily rates). CVs or equivalent of the consultant responsible for this contract
  • Proof of past successful services with contact details of people we can contact for references if necessary
  • The signed declaration on honour at the end of this document confirming that the bidder does not match any of the exclusion criteria

Tenders which are incomplete or not submitted as described above will be excluded.

Contact Person

If you have questions about the terms of reference or invitation to tender requirements, please send these in writing to [email protected] Please do not send tenders to this address. It is forbidden to discuss price with this contact person and this person will not be involved in the decision-making for this contract.

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Endnotes

[1] These exclusion criteria are in compliance with the 1 Aug 2020 PRAG (the Practical Guide on contract procedures for European Union external action), Section 2.6.10.1.

[2] The European Union defines ‘irregularity’ as “any infringement of a provision of Community law resulting from an act or omission by an economic operator, which has, or would have, the effect of prejudicing the general budget of the Communities or budgets managed by them, either by reducing or losing revenue accruing from own resources collected directly on behalf of the Communities, or by an unjustified item of expenditure.” (Article 1(2) of Council Regulation (EC, Euratom) No 2988/95)

[3] In compliance with 1 Aug 2020 PRAG, Section 2.4

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