Call for tender for evaluation of EC CSO-LA-2020/420-499 grant “Raising the voices of communities on the front-line in the fight against economic inequalities”

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Eurodad is looking for a consultant to evaluate our EC CSO-LA-2020/420-499 grant “Raising the voices of communities on the front-line in the fight against economic inequalities”

Deadline: 6 January 2025, 17:00 CET

Eurodad is a network of 52 NGOs across Europe, working on development finance advocacy. Our focus is on strengthening the power of European CSOs, working as part of a global movement to push governments and powerful institutions to adopt transformative changes to the global economic and financial system. More information can be found on our website.

The four-year project, “Raising the voices of communities on the front-line in the fight against economic inequalities” is coming to an end and therefore we are conducting an external evaluation to assess the results of the project. This project brings together the work of seven civil society organisations. At the grassroots and national level in India and Indonesia, the project has brought attention to economic inequalities within countries, including issues related to gender inequalities and the discrimination and negative economic consequences experienced by marginalised communities. At the regional level across Asia and the global level, the project has been fighting to reduce economic inequalities between countries, including by advocating for a fairer global tax system. Further background on the project and all seven implementing partners can be found here.

Eurodad is seeking a consultant to conduct the evaluation from late January to mid-April 2025. The evaluation will take place partly online, and partly in-person during a closing workshop in Indonesia (exact location in Indonesia to be confirmed). 

Objectives of the contract

Eurodad is looking for a consultant to provide support with the following objectives:

  • Assessing whether the overall objective of the project has been met: to contribute to reducing inequalities both within and between countries, including the specific and extreme problems of economic and gender inequalities in Indonesia and the Indian states of Maharashtra and Madhya Pradesh, as well as the global inequalities caused or exacerbated by tax dodging and illicit financial flows.
  • Harvesting outcomes and gathering stories of change from project implementing staff and participants that can be used for reporting as well as guiding and inspiring future actions.

Outputs for this contract

The consultant is expected to deliver the following outputs:

  • A clear and detailed plan for the implementation of the evaluation, including the proposed methodology (in line with the ‘method of work’ guidance below), an estimation of costs and the number of days required to complete the assignment;
  • Presentation slides providing a summary of key findings of the evaluation;
  • A detailed final report outlining the process, methodology, key findings, analysis and recommendations. 

Contract timeline

The contract has been tentatively scoped for a period of 25-30 days, with the following provisional schedule:

  • Late January to first week of February: orientation of the consultant, initial document review, agreement on the methodology and finalising the overall evaluation plan;
  • 2-4 days during the week of week of 10-14 February: closing workshop and participatory evaluation process – in-person in Indonesia, with project partner staff and a selection of community participants;
  • Late February: further remote evaluation work, including possible online interviews and/or surveys with key project stakeholders, completing data collection;
  • March: writing of the report, sharing a draft report with Eurodad and presenting initial key findings;
  • April: processing the feedback, finalizing the report and submitting to Eurodad by mid-April.

A detailed and updated schedule will be developed with the support of the consultant to be recruited, including exact deadlines and division of labour between the consultant and Eurodad. The duration of this consultancy (i.e. number of exact days needed) may be flexible and determined during the procurement and interviewing process, depending on the methodology and anticipated costs.

Method of work

The consultant should use OECD DAC criteria for evaluation to assess the performance of the project.

The method for this evaluation will include 2 parts:

  • Part 1: Facilitation of guided reflection and analysis processes during the project closing workshop in person in Indonesia, with participation of staff from all project partners as well as representatives of community members that participated in project activities (approximately 20-30 people in total). The facilitator could use a story-telling or outcome harvesting approach, that allows participants to draw out stories of change, focus on outcomes and impact, and identify good practices.
  • Part 2: Remote interviews and possible surveys (as needed to supplement the above), as well as further desk-review of documentation. The consultant will develop and finalise key questions with support from a designated focal point at Eurodad.

It should be noted that the project underwent a comprehensive ‘Results-Oriented Monitoring’ Review carried out by an external monitor selected by the European Commission in October 2023. Thus the final evaluation should build upon the findings of this review and progress the analysis to the next level. Efforts should be made to avoid duplicating the same review approach.

Practical arrangements

A portion of this evaluation will take place during the partner’s closing meeting in Indonesia, during the week of 10-14 February and will require travel to Indonesia. Accommodation at the venue will be arranged for the consultant. Travel to Indonesia will be provided if the consultant is not already based in Indonesia.

All other aspects of the consultancy are expected to take place remotely through online meetings, surveys and desk review of documents. Final details will be agreed during the contract signing phase.  

Background information

The essential information about the grant in question can be found in the attached summary of the project included as an Annex to this ToR, and on the project website which can be viewed here. Consultants are requested to carefully review both before developing and submitting their proposals for this assignment. Once selected, more detailed project information will be shared, including the results of the comprehensive external mid-term review process which took place in October 2023.

Selection criteria

Eurodad selects suppliers/consultants to be awarded for a contract based on best value for money. For this tender, the following criteria will be considered:

  • A minimum of 5 years of experience of conducting evaluations and reviews at an organisational level. Experience conducting evaluation of EC funded projects is strongly desired;
  • A demonstrated understanding of issues related to economic inequalities and gender inequalities. Familiarity with gender-sensitive approaches would be a further advantage.
  • Knowledge and experience of the regional context in Asia, including India and Indonesia specifically is strongly desired;
  • Demonstrated experience supporting non-profit organisations working in the field of policy and advocacy with a diverse group of actors and stakeholders;
  • Experience facilitating participatory outcome harvesting or story-telling evaluation approaches;
  • Excellent proficiency in English is required. Knowledge of Bahasa Indonesia would be an advantage;
  • Excellent cross-cultural communication skills;
  • Evidence of capacity and reliability: based on Eurodad’s past positive experience with bidder, references from other organisations or evidence of similar contracts in the past;
  • Commitment to Eurodad’s values: a demonstrated commitment to promotion of social and economic justice.

Exclusion criteria[1]

If any of the following are true for the bidder at the time of submitting their tender or at any time during the procurement process, they will be excluded from consideration for winning a contract with Eurodad. The bidder may also be blacklisted for participation in future Eurodad procurements. By submitting a tender, the bidder declares that they are not in one of the following situations:

a) They are bankrupt, subject to insolvency, or being wound up, are having their assets administered by a liquidator or by a court, have entered into an arrangement with creditors, have suspended business activities, or are in any such situation arising from a similar procedure provided for in national (or EU) legislation or regulations;

b) They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with applicable laws;

c) It has been established by a court’s final judgment or by a final administrative decision that the bidder is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the bidder belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes a wrongful intent or gross negligence. This includes:

  1. misrepresenting the information required as part of this procurement procedure
  2. entering into agreement with other persons with the aim of distorting competition
  3. violating intellectual property rights
  4. attempting to influence the decision-making process during this procurement procedure
  5. attempting to get confidential information that might give an unfair advantage in the procurement procedure

d) It has been established by a court’s final judgment that the bidder is guilty of any of the following:

  1. fraud
  2. corruption
  3. relations with a criminal organisation
  4. money laundering or terrorist financing
  5. terrorist offences or offences linked to terrorist activities, or inciting, aiding, abetting or attempting to commit such offences
  6. child labour or other offences related to trafficking of human beings

e) In the past, the bidder has shown significant failures in complying with the main obligations of a procurement contract with the client or financed by the European Union, which led to early termination or other contractual penalties, or which was discovered during checks or audits.

f) It has been established by a court’s final judgment or by a final administrative decision that the bidder has committed an irregularity.[2]

g) It has been established by a court’s final judgment or by a final administrative decision that the bidder has created an entity under a different jurisdiction with the intent to circumvent fiscal, social or any other legal obligations in the jurisdiction of its registered office, central administration or principal place of business.

h) It has been established by a court’s final judgment or final administrative decision that the bidder has been created with the intent described in point (g)

If Eurodad has any reason to be concerned that the bidder may be in one of these situations, Eurodad may request appropriate evidence. Additionally, if the bidder is selected for a contract, Eurodad will confirm that the contractor is not included in the list of EU restrictive measures (sanctions list)[3].

How will Eurodad decide who wins the contract?

Eurodad has a Tender Committee made up of at least four members who will open and evaluate all tenders received. We will first check that all tenders are complete and submitted on time. Incomplete or late tenders will be rejected. We will then evaluate the tenders against the Selection Criteria listed above and select the supplier which offers the lowest price and best matches all the other Selection Criteria. Any supplier who matches one of the Exclusion Criteria will be rejected. 

Anti-fraud policy

Eurodad has a zero-tolerance approach towards corruption and fraud in all its forms. Eurodad aims to prevent fraudulent activities and to respond to any allegations or potential fraud swiftly and effectively. If the bidder or any member of staff is aware of any corrupt or fraudulent activities in relation to this procurement process, they are requested to report it to Eurodad’s Director  ([email protected]) immediately.

Privacy policy

If you decide to submit a tender to this call, please note that Eurodad will keep your information and offer for at least 10 years as it is legally required as supporting documentation for our donors even if you are not selected for the contract. For more information about our privacy practices please visit Eurodad’s website. 

Payment

Bidders should be aware that if they are selected for this contract, payment will be made on the following terms: 30% after the delivery of a draft report and remaining 70% after the completion of the consultancy and delivery of all agreed outputs. Please note that the contract will include agreed completion dates and penalties may be applied for late completion.

Specific requirements for tenders

Prices should be given in EUR, exclusive of VAT 

Instructions for submitting tenders

Deadline: Tenders must be submitted no later than 06/01/2024, 17:00 CET. Tenders submitted after this time will not be considered.

Where and how to submit tenders: Tenders should be submitted via email to [email protected] with the subject “Tender” and the tender reference: 2024-27

Language of tenders: The tenders and supporting documents must be in English.

The submitted tender package must include:

  • Detailed offer outlining the approach for conducting the evaluation including information on the methodology, implementation plan/schedule, costs (clearly showing the calculation of the total amount based on no. of work days and daily rates);
  • CV of the consultant responsible for this contract;
  • Proof of past successful services with contact details of people we can contact for references if necessary;
  • The signed declaration on honour at the end of this document confirming that the bidder does not match any of the exclusion criteria;
  • Companies must provide a copy of their company’s registration document, as proof of their nationality in compliance with the European Union’s Rules of Nationality; freelance consultants must state the country of which they are nationals. 

Tenders which are incomplete or not submitted as described above will be excluded.

Contact Person

If you have questions about the terms of reference or invitation to tender requirements, please send these in writing to Batool Dodin at [email protected]. Please do not send tenders to this address. It is forbidden to discuss price with this contact person and this person will not be involved in the decision-making for this contract.


[1] These exclusion criteria are in compliance with the 1 Aug 2020 PRAG (the Practical Guide on contract procedures for European Union external action), Section 2.6.10.1.

[2] The European Union defines ‘irregularity’ as “any infringement of a provision of Community law resulting from an act or omission by an economic operator, which has, or would have, the effect of prejudicing the general budget of the Communities or budgets managed by them, either by reducing or losing revenue accruing from own resources collected directly on behalf of the Communities, or by an unjustified item of expenditure.” (Article 1(2) of Council Regulation (EC, Euratom) No 2988/95)

[3] In compliance with 1 Aug 2020 PRAG, Section 2.4


Download the full tender