Call for tender for animator to produce a short film

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Eurodad is looking for an animator to produce a short film. 

Deadline: 12 December, 23.59 CET

Please note that in order to submit a tender, you will need to request a concept note. 

Eurodad is a network of 60 NGOs across Europe, working on development finance advocacy. Our focus is on strengthening the power of European CSOs, working as part of a global movement to push governments and powerful institutions to adopt transformative changes to the global economic and financial system. More information can be found on our website.

Within the projects ¨Supporting long term debt sustainability in the Caribbean region in the post Covid-19 era¨ financed by the Foundation to Promote Open Society and ¨From commitments to actions: Increasing public accountability in the lead up to Monterrey+20¨ financed by the European Union, Eurodad invites tenders for a short animated film with subtitles in at least 5 languages.

Detailed description of the goods

We want to produce an animated film of 90-120 seconds, with subtitles in 5 languages, that makes it clear to our target audiences (mainly civil society organisations, sections of the public and decision-makers) how messy and unfair the debt restructuring process is right now.

The video ultimately aims to inform and strengthen CSOs’ advocacy strategy, capacity-building and outreach plans. We will disseminate it with the support of Eurodad members, allies and sister organisations during key influencing moments, such as the UN Financing for Development forum. The film would be shown during hybrid events and as part of social media campaigns.

Selection criteria

Eurodad selects suppliers to be awarded for a contract based on best value for money. For this tender, the following criteria will be considered:

1. Cost. Please note that this film has a maximum budget of €12,000 exc VAT.
2. Quality of previous video animations
3. Quality of a submitted proposal, including ideas on how the film could be designed and executed
4. A minimum of 5 years’ experience in producing animations: Experience of producing films for civil society organisations is desirable.
5. Familiarity with the theme of economic justice would be considered an advantage
6. Commitment to Eurodad’s values

Exclusion criteria1 

If any of the following are true for the bidder at the time of submitting their tender or at any time during the procurement process, they will be excluded from consideration for winning a contract with Eurodad. The bidder may also be blacklisted for participation in future Eurodad procurements. By submitting a tender, the bidder declares that they are not in one of the following situations:

a) They are bankrupt, subject to insolvency, or being wound up, are having their assets administered by a liquidator or by a court, have entered into an arrangement with creditors, have suspended business activities, or are in any such situation arising from a similar procedure provided for in national (or EU) legislation or regulations; 

b) They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with applicable laws; 

c) It has been established by a court’s final judgment or by a final administrative decision that the bidder is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the bidder belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes a wrongful intent or gross negligence. This includes:

i. misrepresenting the information required as part of this procurement procedure
ii. entering into agreement with other persons with the aim of distorting competition
iii. violating intellectual property rights
iv. attempting to influence the decision-making process during this procurement procedure
v. attempting to get confidential information that might give an unfair advantage in the procurement procedure

d) It has been established by a court’s final judgment that the bidder is guilty of any of the following:

i. fraud
ii. corruption
iii. relations with a criminal organisation
iv. money laundering or terrorist financing
v. terrorist offences or offences linked to terrorist activities, or inciting, aiding, abetting or attempting to commit such offences
vi. child labour or other offences related to trafficking of human beings

e) In the past, the bidder has shown significant failures in complying with the main obligations of a procurement contract with the client or financed by the European Union, which led to early termination or other contractual penalties, or which was discovered during checks or audits.

f) It has been established by a court’s final judgment or by a final administrative decision that the bidder has committed an irregularity.2

g) It has been established by a court’s final judgment or by a final administrative decision that the bidder has created an entity under a different jurisdiction with the intent to circumvent fiscal, social or any other legal obligations in the jurisdiction of its registered office, central administration or principal place of business.

h) It has been established by a court’s final judgment or final administrative decision that the bidder has been created with the intent described in point (g)

If Eurodad has any reason to be concerned that the bidder may be in one of these situations, Eurodad may request appropriate evidence. Additionally, if the bidder is selected for a contract, Eurodad will confirm that the contractor is not included in the list of EU restrictive measures (sanctions list)3.

How will Eurodad decide who wins the contract?

Eurodad has a Tender Committee made up of at least four members who will open and evaluate all tenders received. We will first check that all tenders are complete and submitted on time. Incomplete or late tenders will be rejected. We will then evaluate the tenders against the Selection Criteria listed above and select the supplier which offers the lowest price and best matches all the other Selection Criteria. Any supplier who matches one of the Exclusion Criteria will be rejected.

Anti-fraud policy

Eurodad has a zero-tolerance approach towards corruption and fraud in all its forms. Eurodad aims to prevent fraudulent activities and to respond to any allegations or potential fraud swiftly and effectively. If the bidder or any member of staff is aware of any corrupt or fraudulent activities in relation to this procurement process, they are requested to report it to Eurodad’s Director ([email protected]) immediately. 

Privacy policy

If you decide to submit a tender to this call, please note that Eurodad will keep your information and offer for at least 10 years as it is legally required as supporting documentation for our donors even if you are not selected for the contract. For more information about our privacy practices please visit Eurodad’s website.

Specific requirements for tenders

Prices should be given in EUR (€), exclusive of VAT. Offers must be valid for one month. 

Instructions for submitting tenders

Deadline: Tenders must be submitted no later than 23.59 CET December 12. Tenders submitted after this time will not be considered.

Where and how to submit tenders: Tenders should be submitted via email to [email protected] with the subject “Tender” and the tender reference: 2022-16

Language of tenders:The tenders must be in English. Supporting films can be provided by the bidder in any language, but experience of working in English is essential.

The submitted tender package must include:

Any applicant should email the contact person: [email protected] to request a full concept note for the film to assist with production of a tender pack.

The tender pack should then include:

o The complete offer with total prices and relevant details, including details of the output to be produced.
o Period of the validity of the offer.
o A short proposal that includes ideas on how you would design and execute the film.
o Details of past work relevant to this tender.
o Details of at least one reference that Eurodad can contact if needed.
o The signed declaration on honour at the end of this document confirming that the bidder does not match any of the exclusion criteria
o Companies must provide a copy of their company’s registration document, as proof of their nationality in compliance with the European Union’s Rules of Nationality. (Freelance consultants are exempt from this requirement).

Please note that we may also require a short interview to gain more information about the tender.

Tenders which are incomplete or not submitted as described above will be excluded.

Contact Person

If you have questions about the terms of reference or invitation to tender requirements, please send these in writing to Lena Hoffmeister at [email protected]d.org.


Endnotes

1These exclusion criteria are in compliance with the 1 Aug 2020 PRAG (the Practical Guide on contract procedures for European Union external action), Section 2.6.10.1.
2The European Union defines ‘irregularity’ as “any infringement of a provision of Community law resulting from an act or omission by an economic operator, which has, or would have, the effect of prejudicing the general budget of the Communities or budgets managed by them, either by reducing or losing revenue accruing from own resources collected directly on behalf of the Communities, or by an unjustified item of expenditure.” (Article 1(2) of Council Regulation (EC, Euratom) No 2988/95)
3In compliance with 1 Aug 2020 PRAG, Section 2.4


Download the call for tender